In the contact sheet, you can indicate whether the teammate can be assigned to all activities or define a list of specific activities to which the teammate can be assigned. To do this, go to the contact sheet, in the Settings section.
An activity must be authorized on the contact sheet for the team member to be assigned to that activity. See this article for more information on assignments.
By choosing to allow all activities, your team member can be assigned to any activity at your event.
To limit the list of activities to which the team member can be assigned, select “No” in the field Assignable to all activities, then tick only the activities authorized for this contact.
The numbers in parentheses indicate the number of contacts that have been authorized for the activity and the recruitment target for the activity (if you have specified one).
Configuration of assignment mode in the registration form
Dans votre formulaire d'inscription, vous devrez choisir un mode d'affectation pour vos équipiers : ce choix détermine si par défaut vos équipiers pourront être affectés à toutes les activités ou à aucune activité. Vous pouvez à tout moment modifier les activités autorisées individuellement dans la fiche contact, ou encore modifier le mode d'affectation dans les paramètres du formulaire d'inscription pour tous les nouveaux contacts.
In your registration form, you have to choose an assignment mode for your teammates: this choice determines whether, by default, your contacts can be assigned to all activities or to no activities. You can change the authorized activities individually in the contact sheet at any time, or change the assignment mode in the registration form settings for all new contacts.
If you choose all activities, you will be able to assign your teammates to all activities: this is the less restrictive option, but if you have too many teammates participating in your event with many different activities, it can be difficult to manage your assignments this way.
If you choose no activity, you will have to manually add the authorized activities in the profile of each teammate, usually when you will analyse and accept applications. This option leads to an additional action at the beginning of the recruitment, but makes the work easier in the assignment stage.
